Associate Accounts Receivable Coordinator (Temporary)

Job Purpose:

The Associate Accounts Receivable Coordinator performs full cycle accounts receivable processing proper account coding, discrepancy resolution, correct billing, preparing monthly AR accruals, and monitoring AR aging and system discrepancies.

Goals & Objectives:

• Timely, accurate and complete billing execution as assigned.
• Support preparation of monthly AR accruals with accurate, timely data entry.
• Creation of credit and debit memos to appropriately resolve billing discrepancies.
• Effective communication and collaboration with internal and external customers.

Duties & Responsibilities:

• Support the goals and objectives at all times and in all transactions with internal and external customers
• Performs typing, faxing, mail distribution, phone messaging, and other office related duties as required.
• Perform entry and updates of shipment information as needed.
• Assists in clearing collections issues such as credit memos, debit memos, and short pays.
• Assists in researching and correcting discrepancies.
• Accurately invoices customer shipments using multiple invoicing schedules and systems.
• Codes invoices to appropriate general ledger accounts
• Maintains accurate, timely, and thorough records in proprietary database
• Performs data entry of customer information
• Run credit card reports to balance with Bank deposits
• Create deposits and post cash
• Ensure customer satisfaction at all times
• Update schedule, logs and tasks daily
• Maintains timely contact with agents and transportation service providers
• Other duties as assigned

Education, Experience & Certification Requirements:

• High school diploma or equivalent (HSED) and some college-level math or accounting courses required. A.A. /A.S. in Accounting, or related field such a business preferred.
• 1 year of experience with increasing responsibilities in a similar or related industry

Key Technical Skills & Knowledge:

• Basic MS Office (Word, Excel, Outlook) required, advanced MS Office (SharePoint, Access, Outlook) preferred
• Experience with ten key by touch and typing speed of 35 WPM required
• Communicates clearly with excellent verbal, written and listening skills
• Ability to work as an individual contributor or as a valued participant in a team based environment
• Demonstrated ability to maintain confidentiality, with tact and discretion
• Positive, courteous, and customer service focused
• Strong attention to detail with a high degree of accuracy with data entry.

Key Success Factors:

• Accountability: Accepts full responsibility for individual results and for contribution as a team member; delivers on commitments; keeps others informed of status of relevant open items and deliverables.
• Attention to Detail: Ensures that work is professional, complete and accurate; monitors results and checks work to meet quality standards.
• Customer Focus: Understands internal and external customer requirements; seeks to meet or exceed customer expectations.
• Dependability: Shows up to work prepared and on time. Follows instructions, policies, and procedures consistently. Meets productivity standards, deadlines, and work schedules.
• Initiative & Drive for Results: Proactively seeks information necessary to complete tasks. Does not require prompting to take appropriate action. Follows up to ensure closure of open items. Demonstrates a "can-do" spirit, a sense of optimism and urgency.
• Planning & Organizing: Plans and prioritizes work to manage time and resources effectively and deliver excellent results within required timeframes. Seeks clarification and feedback to ensure correct prioritization of tasks.
• Teamwork: Promotes cooperation and commitment within a team to achieve goals and deliverables. Builds constructive working relationships characterized by professionalism, cooperation, and mutual respect.

Performance Measures:

The incumbent will be measured on the key success factors and meeting the goals and objectives stated above, as well as individual, team and department-level performance goals as assigned.

Job Fit:

This position requires effective data entry with a focus on detail and accuracy. Functions in a fast-paced, team environment.

Physical Demands and Travel Requirements:

Position functions in an office environment.

The Pasha Group is an EOE/AAEmployer - Minority/Female/Veteran/Disabled/and other ProtectedCategories.